Job Details

We are seeking a detail-oriented and organized Office Administrator to manage day-to-day administrative tasks and ensure the smooth operation of our office. The ideal candidate will be responsible for handling communication, scheduling, record-keeping, and supporting the field team with coordination and documentation. This role is key to keeping our operations efficient and customer-focused.

Responsibilities

• Manage incoming calls, emails, and walk-in inquiries with professionalism and courtesy.

• Schedule appointments and service calls for plumbing and electrical teams.

• Maintain and organize office records, invoices, purchase orders, and service logs.

• Support payroll processing, timesheet collection, and expense tracking.

• Coordinate communication between office staff, technicians, and clients.

• Order and manage inventory of office and job site supplies.

• Prepare reports, maintain databases, and assist with billing and invoicing.

• Ensure compliance with internal procedures and regulatory documentation requirements.

What We Are Looking For:

• Proven experience in an administrative or office management role (2+ years preferred).

• Strong organizational and multitasking skills.

• Excellent verbal and written communication abilities.

• Proficiency with office software (Microsoft Office, scheduling tools, accounting platforms).

• Familiarity with plumbing or electrical industry processes is a plus.

• Ability to handle sensitive information with discretion.

• Friendly, professional demeanor and strong customer service orientation.

• High school diploma required; associate’s or bachelor’s degree preferred.